Learning Journal – Custom Fields Issue

We’re currently aware of an issue affecting the Learning Journal entries entered into custom fields.

 Status Update
Our Technology team is actively working to resolve this issue. We’ll keep you updated as soon as it’s fixed.

Stay Informed
To receive updates on this issue, please click here and Follow. 

Thank you for your patience and understanding.

Welcome to the new Help Centre! ✨

You may have spotted our new and shiny company website - and that’s not all that’s changed! We now have dedicated Help Centres for each of our products to make it easier for you to find the right support. For a quick guide to what’s new and where to go, click here.

Submit a ticket Log in

Why hasn't the Off-The-Job percentage updated?

Off-the-job is updated when a Journal entry, Timesheet entry, Register Session or Assessment gets signed-off or completed with time spent off-the-job. 

When an off-the-job entry is created, the learner will be queued for an off-the-job recalculation. The recalculation takes place every 5 minutes and processes 50 learners at a time. The screenshot below shows that the learner is awaiting a recalculation:

Once the recalculation has completed, if the actual off-the-job hours and percentage haven't changed, here are the potential causes :

  • The entry is a duplicate

  • The Assessment hasn't been signed by the Learner

  • The Register Session hasn't been signed by the Assessor

  • The Date To and time is in the future*

    • The off-the-job total and percentage will be automatically recalculated when the Date and Time is reached

Recent Changes

Since the recent changes to how OTJ time is recorded (users no longer specify the end date/time), the end date and time is automatically being populated. The best way to make sure these entries count are included in the OTJ calculation, is to change the start date and time to when the activity started.

Did you find it helpful? Yes No

Send feedback
Sorry we couldn't be helpful. Help us improve this article with your feedback.