Overview
Timesheet categories are used to classify how a learner records their off‑the‑job or on‑the‑job training. These categories help organise learning activities and support accurate reporting across your Centre.
Who Can Use This Feature?
- Centre Manager
Centre Settings
No additional centre settings are required to create timesheet categories.
Steps to Create a Timesheet Category
Step 1: Navigate to Timesheet Categories
- Click Centre in the navigation menu.
- Click Look‑up Tables.
- Select Timesheet Categories.
Step 2: Create a New Category
- Click Create Timesheet Category.
- Enter the Name of the category.
- Tick the relevant settings based on the descriptions below.
- Click Save.
Settings Explained
| Setting | Description | Product Availability |
|---|---|---|
| Learning Activity | Displays when creating activities in the Learning Journal (Learning Hub). Mandatory Time Logging | Learning Hub Only |
| OTJ | Automatically ticks the off‑the‑job checkbox when selected. | Eportfolio, Learning Hub |
| Induction | Categorises time spent on learner induction. The Last Induction Date can be reported via the Learner Database report. | Eportfolio, Learning Hub |
| Hide in Paid Hours | Hides the “In paid hours” checkbox when selected for this category. | Eportfolio, Learning Hub |
What Happens Next?
- Once saved, the new category will be instantly available for all users in your Centre.
✅ Tip: Keep category names short and clear — this helps assessors and learners select the correct activity type quickly.
Troubleshooting
| Issue | Solution |
|---|---|
| Cannot create category | Ensure you have Centre Manager permissions. |
| Category not appearing | Refresh the page or check that the category was saved successfully. |
Terminology
Please note that the terminology used in this article may vary depending on your Centre.
❓Need Help?
If you encounter any issues or have questions, please contact Onefile Support or your internal support channels.