ILR User Role Matrix

Jade Pimblott

Modified on: Wed, 1 Apr, 2026 at 2:47 PM

Overview

This matrix outlines the permissions associated with each user role in Tracker. It helps Centres understand which actions are permitted for each role across ILR functionality.

User Roles

This matrix includes the following roles:

Project Admin
Provider Admin
Site Admin
Power User
User
Read Only

ILR User Role Permission Matrix

Functionality	Project Admin	Provider Admin	Site Admin	Power User	User	Read Only
Create Learners	❌	❌	❌	✅	✅	❌
Edit Learners	✅	✅	✅	✅	✅	❌
View Learner Records	✅	✅	✅	✅	✅	✅
Archive Learners	✅	✅	✅	✅	❌	❌
Management Reports	✅	❌	❌	❌	❌	❌
Report Creator	✅	✅	✅	✅	✅	✅
Project Administration	✅	❌	❌	❌	❌	❌
Provider Administration	✅	✅	❌	❌	❌	❌
Site Administration	✅	✅	✅	❌	❌	❌
Template Management	❌	❌	❌	✅	❌	❌
Standard and Aim Management	✅ / ❌	❌	❌	❌ / ✅	❌	❌
Create XML Export Files	✅	✅	✅	✅	❌	❌
Create Employer Records	❌	❌	✅	✅	✅	❌
User Management	✅	✅	✅	❌	❌	❌

Key:

✅ = Allowed
❌ = Not Allowed
✅ / ❌ = Permission may vary depending on configuration

Tips & Notes

Project Admin is the highest-level role with access across the full system.
Provider Admins and Site Admins can only manage areas within their assigned scope.
Power Users have strong operational permissions but cannot access administration settings.
Read Only users can view all permitted data but cannot make changes.

Terminology

The terminology used in this article may vary depending on your Centre’s configuration.

Need Help?

If you need assistance, please contact Onefile Support or your internal support team.